Moving a professional office is a big job. From organizing and packing to getting everything from one location to another without disrupting your normal workflow (and stopping important projects), changing office space can be a challenge. The key to a successful transition is to hire local movers to transport your entire company to your location.
When it is time to move, scheduling becomes paramount to get the job done with the least amount of distraction for your staff and your clients. Choosing the best time to move can make the transition a simple one. Pick a wrong time and your life as an office manager can become more than chaotic – it can become impossible to handle.
So, what should you consider when scheduling that big office move? Here are a few important factors that are often overlooked:
The decision to move an entire office can take months to organize. When determining the actual moving date, be sure to consider project timelines. It is never a good idea to be implementing a new project or handling the specifics of a larger scale one in the middle of an office move. Plan out your current projects months in advance, leaving enough time for your staff to concentrate on setting up the new office, instead of trying to finish that big job in the middle of moving chaos.
Your Industry’s Busy Season
Avoid moving your office during your company’s busy season if possible. Handling an influx of work and coordinating a smooth move usually cannot be done simultaneously. Consider moving your office during a traditionally slow time to give everyone the attention and energy an office move requires.
Professional Movers Busy Season
When choosing a local moving company to handle your office move, consider their busy season. Scheduling your move during their peak business season can cause unforeseen headaches you simply do not need.
Consider this: if you schedule your move at a time that all of their crews are booked, and even one of your vans breaks down, your entire move could be delayed. This can cost you money and lost production; not to mention the stress of trying to keep your own business running. But, if you schedule your move during the mover’s downtime, they will likely have another truck and/or crew available to send in and keep the job on track.
Besides, scheduling your move during a typically slow time can also save you big bucks in transportation costs. So what other things should you consider when scheduling a moving company?
- The Time of the Month: Most leases expire on the last day of the month, making the last week and the first week of the month prime time for movers. This also makes relocating at that time more expensive. Opt for mid-month instead.
- The Day of the Week: The least expensive day to schedule a big office move is on Tuesday or Wednesday. While it may seem more inconvenient to you, choosing a mid-week moving schedule can speed up the entire process, which can result in your move being smoother overall.
- Time of Day: Many companies prefer that movers relocate the office after hours. This may cost more but can make the entire process easier since they will not have to work around staff members, clients/customers and even daytime traffic.
- Holidays: While it may seem to make sense to move the office during a typical day off, it can cost more. If the move is scheduled for a holiday, increased traffic in the area could cause delays.
Finding Local Movers Who Specialize in Office Relocation
When it is time to move your office, you want to hire a professional crew of experts that know how to get the job done quickly and efficiently. Learn more about the intricacies of moving a professional office by contacting Expert Relocation Systems, the leading office movers in the Austin area. The staff at Expert Relocation Systems is ready to answer your questions and help you with every step of the moving process.