Corporate moving is never easy, but planning ahead and choosing the right facility goes a long way toward achieving your relocation goal with minimum stress. Whether you’re arranging an office relocation across the country or just around the block, the same rules apply for a sane and manageable experience. Follow these do’s and don’ts of moving your office furnishings and equipment.
Do: Handle Filing Cabinets Carefully
Large filing cabinets, wall units and similar storage pieces with bottom drawers must be unloaded down to the bottom two levels before being moved. However, it’s best to leave items in the last two drawers to prevent the units from tipping over. Secure all the drawers, both filled and empty, to prevent injuries during moving.
Don’t: Use Sensitive Information
Tell employees not to write their names or other important company information on boxes and furniture wraps when packing for the move. Use a code system instead, such as their employee numbers, to get items back to the right spots by the end of the move. Make sure any files that are protected by privacy law are handled according to regulations, including locking systems on filing cabinets and safe cases for hard drives.
Do: Remove Ink and Toner
Remember to have your printers, copiers and other pieces of office equipment serviced and prepared for the move before the big day. You’ll need to remove ink and toner cartridges before moving the equipment as tipping or tilting the unit can cause ink to spill or ruin the internal components. Removing the cartridges is a process best left to a professional service technician because they may need to drain out ink or toner from other parts of the system as well.
Don’t: Forget About Plants and Decorative Items
Did your office come pre-furnished or did your company purchase the plants, wall art and other decorative items used around the office? The answer may surprise you, so check up on what’s actually coming with you during the move before directing the movers on what to take. Plants and framed artwork need careful handling and may do better in an employee’s car or perhaps should be replaced altogether in the case of a long distance move. Decide on what to do with the decorative items in advance so they’re not left behind unexpectedly.
By taking the time to use codes for tagging furniture, preparing printers and copiers and deciding what to replace instead of move, your office relocation will go smoothly. Choose Expert Relocation Systems as your moving company in the Austin area for even more help with the process.