It’s time to move into bigger digs. Fantastic! Relocating your office is a big accomplishment – and a big expense. While you may be tempted to open your checkbook without much thought during this momentous occasion, there is no reason to risk your profits. You can save money when moving your office, without cutting corners.
Having a strategic plan (and sticking to it) can save you thousands of dollars in moving expenses. Know what you want in your new space, and don’t settle until you find it. Taking 6-12 months to simply find the right deal is essential to keeping costs in line and staying on budget. Here are a few tips for finding your new office space:
- Find a good commercial real estate agent. Whether you are looking to lease or purchase space, you are going to need someone with the expertise to find what you need during your office relocation.
- Look for local incentives. Plenty of communities offer incentives for your new businesses. Contact the economic development agencies in the area where you hope to move to discuss possible grants, tax breaks, or other incentives for moving your office there.
- Look for a space that meshes your brand with your surroundings. What kind of business do you run? Now, what type of building and neighborhood best highlights your business? Look for office space that provides the kind of look and feel that will highlight your business.
Moving is a good time to review your current vendor contracts. Take a close look at your phone, internet, cleaning and even landscaping plans. This may be the perfect time to renegotiate your services, or even find new (and cost-efficient) vendors.
Let Your Employees Help
Your employees are an integral part of your business. Bring them into the planning process to help make your new office work best. For instance, ask employees to list the things that don’t work in your current space and make the proper adjustments. If cubicle space is a big concern, consider making the new employee spaces larger. Or maybe the conference room isn’t wired for multiple laptops and other media. Make it a priority to outfit the new space with everything your staff needs to succeed.
When it comes to the actual moving, your employees can help there too. Ask each staffer to pack their desk and cabinets. This will save money on professional movers, plus, it gives each employee control over their personal files, etc. Nothing is more frustrating than showing up for work on your first day in a new office only to discover that you can’t find a single file that you need. By putting each employee in control of their area, they will be able to start their first day in the new space without delay.
Money Saving Tips for Any Office Move
There are plenty of ways to save money when moving to a new office. Here are some simple tips to consider:
- Use historical items from your old office to decorate your new space
- Upgrade old equipment. While you will incur some upfront costs on the new fleet, the amount you will save over the long haul will be worth the investment.
- Refurbish your old furniture. If your staff likes the furniture they have, there is no reason to replace it.
- Get rid of unneeded services. Evaluate every service you currently pay for and decide what can go. Maybe you pay for someone to come in and water your office plants when one of the receptionists would be happy to do it.
Hire Professionals Help
There is a lot to consider when moving your office. Whether you are moving a small three-person office or a whole office building full of people, bringing in the right help can make your move simple and pain-free. Expert Relocation Systems knows exactly how to move your office from one location to another with little interruption to your daily business. From helping you find your new space to packing and moving your existing office, the pros at Expert Relocation Systems can help make your big move fast, easy and painless. Call today for a free consultation.