Moving your office can be a major undertaking. While you’re busy alerting your clients of the change and buying new stationary, it can be hard to remember to set aside a time to actually compute a moving schedule and budget. Moving an office can be a hard expense to calculate, especially since it’s difficult to estimate size. Even if you’ve moved in the past, your next move can be completely different.
Despite this, there are ways to estimate the costs of your next business move. Keep these things in mind as you make your budget.
Existing Office Repairs
If you’ve put off making repairs to your office for a while, it’s important to remember that you may be responsible for getting everything in order before canceling your lease.
The Actual Cost of the Move
Picking up every piece of furniture, computer and file can be costly. There are also expenses involved with downtime while employees set up their new workstations and get their computer equipment working again. Get several quotes from movers in the area to calculate this expense.
New Office Costs
The cost of your new office is more than just the rent. There are also deposits, taxes and possibly even legal fees. It might also be a good idea to compute your new utility costs, including any deposits or initial set-up fees that you may be charged. Remember that these costs can vary greatly based on location — some cities are simply more expensive to live and work in than others.
Marketing Costs
Practically all of your brochures, business cards and other marketing materials will need to be replaced with ones that have your new address. If you’re getting everything reprinted, this might be a good time to review all of your materials and update it with new information. You may also need to print additional materials to notify clients that your building location has changed. This is particularly important if customers frequently visit your office in person.
Additional Hours from Employees
Depending on your business, your employees may need to be paid overtime to help with the move. In other cases, it may be necessary to set aside a time for your salaried employees to set up their offices. Larger offices may want to hire additional help during their move to pick up some of the work that regular employees won’t have time for. Other businesses may want temporary help if they’re moving a warehouse or large amounts of inventory.
If you’re thinking about relocating your office, make sure you get advice from a company with years of experience in business relocation. Talk to our experts at Expert Relocation Systems today and get your office move started!